Privacy and security policy


China National GeneBank DataBases (CNGBdb) site complies with requirements for privacy and security established by Big data center in BGI. This page outlines our privacy and security policy as they apply to our sites as well as all services provided by CNGBdb. Any of your personal information which CNGBdb collects via this site is subject to the CNGBdb Privacy and security policies, which is incorporated by reference into these CNGB "Terms and conditions".

Your Visit to the CNGBdb Websites

Your visit to the CNGBdb websites is private and secure. When you visit the CNGBdb websites, we are concerned about privacy and committed to your privacy. We do not collect any personally identifiable information (PII) about you, unless you explicitly provide it to us. CNGBdb has implemented appropriate technical and organizational measures to ensure a level of security which we deem appropriate, based on the data we collect and the way we process it. However, we collect some data about your visit to our website to help us better understand public use of the site and to make it more useful to visitors. You acknowledge and agree that when you register for an account or use the services we provide, we will record the personal information you provide, such as your username, email address, etc. The above personal information is the basis for your access to our services. This page describes the information that is automatically collected and stored. CNGBdb never collects information for commercial marketing or any purpose not related to CNGBdb websites’ functions.

If you post or send offensive, inappropriate or objectionable content anywhere on or to our websites or otherwise engage in any disruptive behavior on any of our services, we may use your personal information to stop such behavior. Where we reasonably believe that you are or may be in breach of any applicable laws we may use your personal information to inform relevant management and law enforcement agencies about the content and your behavior.

What Type of Information CNGBdb Collects?

When you visit any website, certain information about your visit can be collected. CNGBdb automatically collects and stores the following type of information about your visit:

  • The name of the domain and the IP address you use to access the Internet;
  • User name, email address, role, area of interest, name, gender, birthday, address, language orientation, work unit, personal homepage, experience, etc. that you provided when you registered for CNGBdb;
  • The date and time of your visit to our website;
  • All page URLs and the duration of your visit on the websites;
  • The words you searched for on our website;
  • The type and version of your Web browser and operating system;
  • Your location at the time of your visit, down to the city-level;
  • The information which you actively published for sharing

How we use your personal information?

This information is used to measure the number of visitors to the various sections of our site and improve organization, coverage, system performance or other problem areas. This information is not used for associating search terms or patterns of site navigation with individual users. When search features offer suggested terms, these suggestions are based on aggregated data only. CNGBdb periodically deletes its web logs. On occasion, CNGBdb may provide aggregated information to third-party entities it contracts with for the purposes of research analysis. For the use of personal information, according to the principle of minimum authorization, we will set the minimum personal information operation authority required for different job responsibilities, and at the same time enable the authorized access operators to access only the minimum required personal information for their duties. You understand and agree that this website uses the above system information in the manner described above.

How we protect your personal information

We are committed to data security. To prevent unauthorized access, please maintain the accuracy of your personal information and ensure that your personal information is used and disclosed only in accordance with this policy. CNGBdb is committed to maintaining physical, electronic, contractual and administrative safeguards to ensure that personal information collected is secured to a certain level of security, as well as appropriate information sensitivity. We will not tamper with or damage the personal information collected and will not provide personal information to any third party without your permission. However, when this website is co-organized with other third parties, it needs to share and transfer your personal data with other people or companies in order to provide you with the products or services you requested, so please choose carefully the activities you are involved in. If your personal information is incorrect or incomplete, you can apply for corrections or supplements. If you cancel your account, we will ensure that your personal information is removed or will no longer be visible to others. We may disclose and provide your personal data to the relevant authorities in accordance with the requirements of applicable laws, regulations or any authorized courts, arbitral institutions, other government departments or legal procedures, but the disclosure and provision of such data is limited to the scope and objects of the foregoing requirements, and protected according to the laws of the People's Republic of China.

Your rights

We do our best to ensure that you can successfully access, correct or delete your account information (unless we have to retain it for legal and regulatory reasons). In accordance with the law and common practice, you have the following rights:

1. Access to your personal information

You have the right to access your personal information at any time, except as required by laws and regulations. It mainly includes the following information:

Account Information: If you wish to access the name, gender, experience, personal homepage, work unit, geographic location, email address in your account, you can visit https://db.cngb.org/account/profile/ and https ://db.cngb.org/account/email/ .

If you are unable to access via the above link, you can always contact the administrator NGB_DC@genomics.cn and we will process it as soon as possible.

2. Correct your personal information

When you find that your personal information is incorrect, you have the right to correct it yourself. When you are unable to correct it yourself, you can always contact our administrator NGB_DC@genomics.cn and we will process it as soon as possible.

3. Delete your personal information

In addition to the laws and regulations, you have the right to delete or contact us to delete your personal information. In the following situations, you can ask us to delete your personal information:

1) Our handling of personal information violates laws and regulations;

2) We collect and use your personal information without your consent;

3) Our handling of personal information violates our agreement with you;

4) You are no longer using our services, or you have cancelled your account;

5) We are no longer serving you.

If we decide to respond to your removal request, we will also notify the entity from which we obtained your personal information and request that it be removed in a timely manner, unless otherwise required by laws and regulations, or if these entities obtain your independent authorization. When you delete information from our services, we will remove the information from the backup system within the time specified by law.

4. Change the scope of your authorization

When you use our services, we collect personal information (see this policy) and you may give or withdraw your authorization at any time. When you withdraw your consent, we will no longer process the corresponding personal information.

5.Logout/delete account

You can choose to log out/delete the CNGBdb account, and the account will be unrecoverable after being logged out/deleted. Except as otherwise provided by laws and regulations, your personal information will be deleted or anonymized. It is recommended that you make a backup.

6.Respond to your request above

To be safe, you may need to provide a written request or otherwise prove your identity. We may ask you to verify your identity before processing your request.

We will respond within 15 days. If you are not satisfied, you can also complain through sending an email to NGB_DC@genomics.cn. In principle, we do not charge a fee for your reasonable request, but we will charge a certain fee for the repeated requests that exceed the reasonable limit for a certain period of time. We may reject requests that are unreasonably repetitive, costly, or have other significant difficulties.

In the following situations, we will not be able to respond to your request in accordance with legal and regulatory requirements:

1) Directly related to national security and national defense security;

2) Directly related to public safety, public health, and major public interests;

3) Directly related to criminal investigation, prosecution, trial and execution of judgments;

4) There is sufficient evidence that you have subjective malice or abuse of rights;

5) Responding to your request will result in serious damage to the legitimate rights of you or other individuals or organizations.

6) Involving trade secrets.

Personal information about minors

Our websites and services are primarily for adults. Minors may not create their own user accounts without the consent of their parents or guardians. For the collection of underage personal information with parental consent, we will only use or publicly disclose this information if it is permitted by law, with the explicit consent of the parent or guardian, or the need to protect the minor.

Although local laws and customs have different definitions of minors, according to the Law of the People's Republic of China on the Protection of Minors, we treat anyone under the age of 18 as a minor.

If we find that we have collected personal information about a minor without first obtaining verifiable parental consent, we will try to delete the data as soon as possible.

Data privacy protection

Data should be used strictly in accordance with the data donor’s (or his/her legal representative’s) consent for collection, use and sharing. And all data should be safeguarded in accordance with applicable laws, norms, and guidelines, and should not be misused or wrongfully disclosed.

When you contribute scientific data to a database through our website or other submission tools, you understand and agree that this data will be made public, and other users may be informed of this data through this website. Your data will be published in the data release time you set, consistent with the scientific data you submitted, and may be permanently saved.

If data donors have consented to broad use or sharing of their data, data stewards would conduct Data Privacy Impact Assessments to assess privacy risks before further use or sharing of the data.

Copyright Protection

In addition to the content published by CNGBdb, our website may also display information shared by other individual, Unit or Organizations. Unless the publisher has a clear description about the information copyright, otherwise it belongs to CNGBdb. All content and information on our website are protected by ”Copyright law of China” and other relevant laws. Copyright belongs to publishers will be protected by law of their country.

Any organization or individual cannot republish, share or use information on our website without our permission. In addition to some PDF materials, you must get the written permission of the copyright holder if you want to copy, preserve or diffuse other protected content or information. In addition, the user is responsible for all risks and liabilities that any information acquired through our website are damaged or lost.

Any organization or individual cannot establish a mirror image of our website, or copy, plagiarize, commercially use our website without our permission. If we think you have any illegal behavior or Damage behavior on our website, we will reserve the right to take relevant legal action.

How CNGBdb Uses Cookie

When you visit any web site, it may place a small text file, known as a "cookie," on your computer. The cookie allows the website to "remember" specific information about your visit while you are connected or when you return to that site. The cookie makes it easier for you to use the dynamic features of web pages. Cookies from CNGBdb web pages only collect information about your browser's visit to the site. They do not collect personal information about you. While visiting certain CNGBdb websites, you may occasionally encounter a web page that automatically employs cookies to make it easier to use the web page’s dynamic features. If you choose not to accept cookies from CNGBdb websites, you will not be able to take full advantage of all of the website's features.

Privacy Statement of Linked Sites

This privacy statement applies only to services provided by CNGBdb. Please note that CNGBdb is not responsible for the privacy of other websites linked to this website. We encourage you to read the privacy statement of the website you are visiting.

Privacy Policy Update

CNGBdb may periodically update this policy, and we reserve the right to update these Terms of Use at any time.

Who do I contact with questions or concerns about the Site’s privacy policy?

All inquiries about your personal information, including requests to access or correct personal information, please send a written request to NGB_DC@genomics.cn.